It takes courage to say NO to cynicism, resignation and suffering!

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I was speaking to one of my clients a while back and in our conversation as he was talking about his work he described it as: “My job is my 8 hour inconvenience”.

At first I laughed because I wasn’t sure if he meant it seriously or as a joke. It seemed a bit blunt, harsh and sarcastic.

But, then as I reflected more on his sentiment, as well as my thirty-plus years experience working with people in organizations all around the world, I could think of so many examples of people who, even though may never say a statement like that, share similar sentiments.

So many people seem to feel powerless in their job on a daily basis. They feel they can’t really make the difference they can and want to make. And, they feel that the internal silos, bureaucracy and politics hinder their ability to do the right thing for their organization and change or affect the things that are not working around them.

When people stop believing that things can change or they can make the difference they tend to get discouraged and resigned. And, more critical, they stop pursuing certain opportunities and challenges. Instead, they resign themselves to the status quo, and as a result they stop bringing their passion, heart, innovation and ideas to the game. They start going through the motions in many things they do. When they encounter broken or dysfunctional dynamics they stay away from these; they ‘pick their battles’ and overall they orient themselves more around surviving then thriving. “Unfortunately,” most professionals are professional and competent enough in their job to be able to do a good enough job even in this state. So, over time this becomes the norm in most organizations, including the most successful ones.

However, keeping up with this “normal” level of existence comes with a price – it requires a certain degree of “numbness”, apathy and resignation. It’s like living with a physical pain and constantly taking painkillers to tolerate it. As we all know painkillers have side effects. And, in our case the pain is feeling I can’t make a difference, the painkillers are becoming resigned and numb, and the side effects are selling out, sometimes giving up and almost always not fully expressing our selves. For the organization the biggest side effect is not getting the best out of its people.

But, the moral of this story is not all bad. Even though I do see too many people at all levels of so many organizations that fit the bill I have described above, I also meet many really brave, committed and powerful leaders, managers and employees in all organizations. People who have taken a bold stand and not buying into the cynicism, resignation, negativism and suffering that surround them. People who have made a decision to always fully express themselves and communicate authentically and effectively at all times. People who will never become victims and always stay true to themselves by making a difference in everything they do.

For me these people are the true heroes of organizations, because it takes a lot of courage to say NO to cynicism, resignation and suffering, and ALWAYS stand for optimism, possibilities and our ability to make a difference.

Photo by: sboneham

I Am Proud To Be a Canadian!

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I always thought the reason I felt so great around the 2010 Vancouver Winter Olympics was because the games took place on our land. However, following the Sochi games in the last few weeks was as inspiring, even though they were 5,954 miles away.

I am not a big sports fan and I definitely don’t follow the curling or hockey leagues. However, when the Canadian women Curling team beat Sweden in the gold medal game, I was moved to tears. And, when the Canadian women hockey team was down 0-2 against the USA at the end of the second quarter my heart sunk. But when these extraordinary women turned the tables around and won 3-2 to get the gold medal, it seemed like all Canadians were jumping and screaming with joy. Perhaps I am making too much of it, but that victory was about much more than merely winning the gold medal. It was an example of how true unity, passion and perseverance of a team can create miracles.

CBC did a great job ‘humanizing’ our athletes by sharing their personal, and in many cases brave injury-ridden journeys to the Olympics. So, when one of them won a competition or medal we all felt like our own flesh and blood was winning.

There were so many inspiring moments throughout the games. I can’t possibly mention all of them. It started on day three when the Dufour-Lapointe sisters won our first gold and silver medals in the same competition. And Gilmore Junio who gave up his spot in the speed skating team to his teammate Denny Morrison, which afforded us an unexpected bronze medal. That type of generous team spirit could only have happened in Canada. And, the icing on the cake was of course the men’s hockey victory. First their inspiring semi final game against the USA, won by sheer teamwork, determination and persistence. And then their gold win against Sweden, continuing their semi-final momentum.

I immigrated to Canada twenty-one years ago, and always felt that Canada is my home. However, in the last few weeks that sense of belonging and identity became even more pronounced and significant, as I witnessed Canadians throughout the country passionately come together as one big national team, to cheer and support our athletes.

The reason I wanted to write this blog about Sochi is simply because – I am proud to be a Canadian.

Should You Axe Your Meeting Agenda?

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If you ask the smartest and most experienced leaders what’s one thing that makes their meetings successful — most will tell you it’s having a clear agenda. But contrary to this popular point of view, we regularly see off-sites, strategy sessions and team meetings being held hostage by an agenda — rather than liberated by it. Here’s why.

When a meeting is oriented around an agenda, the focus becomes making sure that all the topics listed are talked about in the time they have been allotted.

This means that if item X is scheduled to be discussed for 15 minutes, from 10:15 to 10:30, that’s what happens. But what if item X turns out to need an hour of conversation? What if the dialogue around item X is so engaging, compelling and important that people want to keep chatting about it beyond the allotted time frame?

In most cases, the discussion, regardless of how important or meaningful, will be tabled to a later date to make way for the other scheduled items on the agenda.

The opposite is also true. If item X is slated for a 15-minute discussion, but really only requires five minutes, rarely will the agenda be adjusted. In most cases, the team members will simply fill up the time talking about the less important aspects of the item until the designated time is up.

So instead of having your meetings be oriented around a set agenda, with topics and the time allotted to them, we suggest orienting your meetings around the outcomes and results you want to accomplish.

The difference looks like this:

In an agenda-driven meeting, you have 30 minutes allocated to discussing the budget.

In an outcome-oriented meeting, you declare the objective of having everyone agree on how to reduce the budget by 15%.

So the next time you want to have a powerful meeting oriented around results, ask yourself:

  1. What are the specific outcomes I want this meeting to achieve?
  2. What results do I want to come out of this meeting?
  3. What are the most important results I want to walk away having accomplished?

How have agendas impacted your meetings? I would love to hear your comments.

Different Behavior Means Better Meetings

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In our last blog post on this topic, we talked about the difference between a meeting that is organized around an agenda and one that is oriented around outcomes. In today’s post, we further explore this topic by looking at the impact each type of meeting has on team behavior.

The fundamental difference between an agenda-driven vs. a results-driven meeting is that they elicit two very distinct types of behaviors from team members.

When a meeting is oriented around topics and an agenda, it brings about a greater degree of opinion swapping. For example: Someone expresses his or her point of view on a new product, provoking someone else to state his or hers. That then reminds someone else of something tangential which they share, and soon these conversations begin to resemble a yo-yo.

But a meeting that is oriented around outcomes provokes conversations that focus people on saying something that has to do with achieving a result. It cuts back on the tangents and encourages team members to put forth offers, recommendations and commitments that move the action forward.

Some simple ways to make sure your meetings are ‘result vs. agenda’ oriented include:

  • Declare the meeting objectives at the beginning of the meeting, rather than by the amount of time allocated to each topic. Encourage spending as much time as needed on each item to achieve the stated objective(s) of the meeting.
  • Invite people to the meeting who will gain from or contribute to the realization of the stated objectives of the meeting. Don’t invite spectators or people for political reasons.
  • Complete the meeting by summarizing the commitments made, not the topics discussed. Too often, the minutes of a meeting reflect what was talked about, not the promises made.
  • Don’t tolerate conversations that don’t directly forward the outcomes you want to achieve.

By focusing on these guidelines, your next off-site or team meeting can go from drowning in conversation to being infused with commitment.

How do you make your meetings effective? I would love to hear your comments.